Thursday, March 14, 2013

Aviation Safety Records Management for Regulatory Authorities

Sending Aviation Safety Records to Third Parties

Quality SMS tools must have the ability to submit aviation safety records to external systems simultaneously with the option to either submit automatically or to require a manager to review before aviation safety records are forwarded to regulatory authorities.

SMS Pro is considerably more than a reporting system for aviation safety issues. Systems for aviation safety reports standing alone do not satisfy the ICAO requirements for an effective SMS. Besides managing aviation safety problems, an effective SMS covers the four element of:
Aviation safety documentation
  1. Safety Policy;
  2. Risk Management;
  3. Safety Assurance; and
  4. Safety Promotion

--- SMS Pro Key Features at Aviation Safety Management Software for Managing Aviation Safety Records ---

About Aviation Safety Records & Aviation Safety Data

When aviation safety problems are reported using simple online reporting tools, these aviation safety issues still are required to be managed by the operator according to the local aviation safety standards. This is typically done by paper, Excel, Word docs etc. Managing all aviation safety data in-house becomes a nightmare. Also, analyzing aviation safety data for trends and recurring aviation safety issues across all divisions or work groups within an organization is impossible without tools. And when the auditor arrives? Managers' stress levels increase dramatically because they don't have adequate tools to manage their aviation safety data.

SMS Pro is a very cost-effective aviation safety reporting system  with an included risk management system that engages all users across the organization. Many competing systems are so complex that only technicians can interact with the aviation safety data and prepare aviation safety reports. With SMS Pro, any authorized manager can analyze aviation safety data, conduct a trend analysis, and communicate findings to the entire organization (safety promotion). Furthermore, it is always done in real-time.

Problems Managing Aviation Safety Records

Safety managers across the globe are frustrated because their organizations don't provide adequate tools. We know that an effective safety team requires quality tools to comply with the ICAO requirements, and SMS Pro can help. SMS Pro is not a panacea. The organization must still do the work to implement their safety program according to the aviation safety regulations in their region.

Implementing Your Aviation Safety Records Plan

Aviation safety records documentation for airlines and airports An SMS requires time to implement. Depending on the complexity of the organization, it may require 3-4 years. Users naturally become impatient that the SMS program cannot be done immediately and forgotten about. Effective safety managers are masters at implementing gradual organizational change.

We see the status of many aviation service providers' SMS programs. These organizations are from all around the globe. Many SMS Pro users are further along than most on their journey toward implementing effective SMS programs. Sure, many organizations are at phase three or four in their SMS implementation process, but they are still struggling to manage their data. SMS Pro helps solve this challenge.

SMS Pro is designed to manage safety, security, quality and compliance issues. Some aviation safety problems will not have any relevance to your regulatory authority. For example, we have operators using SMS Pro as an integrated SAFETY and QUALITY management system. Certainly, not all quality issues need to be reported to regulatory agencies.

Do More Than Manage Aviation Safety Records

An effective SMS allows an organization to improve its processes and should not focus merely on safety. There are additional opportunities that can be realized while complying with the ICAO requirements that will save the organization time and money. Smart managers around the world recognize this fact and are viewing the SMS mandate as a blessing in disguise.

If you need a tool that can integrate or send reports to external agencies, look at SMS Pro™.

SMS Pro has been in production since January 2008. It has proven itself in many countries where companies manage their aviation safety records with ease.

Demos are freely available by contacting

Many SMS aviation safety checklists, samples, templates and tools are also available to download on the Aviation SMS site.

Aviation Safety Management Software

About NWDS - founded in 2003 by six software engineers, NorthWest Data Solutions (NWDS) provides custom computer programming and systems design services. NWDS creates many types of software, including e-commerce, financial, defense, engineering, logistics, aviation and more. In 2007, NWDS developed SMS Pro™ a web based SMS application that supports an organization's overall SMS through safety reporting, safety documentation, safety risk management and safety assurance. SMS Pro™ is currently used by aviation organizations in the U.S., Canada, Asia, Latin America, Africa and the Middle East to help manage their SMS programs. NWDS continues to support SMS Pro™ and add new functionality. NWDS offers custom contract programming services in the U.S. and Canada and is managed by Chris Howell, one of the founders. Their headquarters is in Anchorage, Alaska. For information on NWDS visit their website at and to learn more about SMS Pro™.

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